Event Request Your request must be submitted at least 30 days prior to your event. If your event must be rescheduled or cancelled, please notify the church office 24 hours prior to your event. Fields with an asterisk (*) are required. Step 1 of 10 - Request Type 0% Request Type* Event Request Change to Event Request Narthex Table Request (Sunday Mornings Only) Contact InformationSponsoring Group Contact Name* Contact Phone*Contact Email* Alternate Contact Name Alternate Contact PhoneAlternate Contact Email Event InformationEvent Name*Please spell out abbreviations. Detailed Event Description*To be used in announcements, flyers, or website.Expected Number Attending* Event Start Date* MM slash DD slash YYYY Event Start Time*Time formatted to a 12-hour clock. Please remember the AM/PM field. : AM PM AM/PM Event End Date* MM slash DD slash YYYY Event End Time*Time formatted to a 12-hour clock. Please remember the AM/PM field. : AM PM AM/PM Is event or meeting recurring?* No Yes Recurring DatesPlease enter the extra dates and any time changes in the field below. Is time required for setup?* No Yes Is setup date same as event date? No Yes Setup Date MM slash DD slash YYYY Setup TimeEnter the time prior to Event Start Time needed for setup. : AM PM AM/PM Is time required for cleanup?* No Yes Enter time needed for cleanup*Enter number of hours needed. Cleanup is expected to begin immediately following the event. Room & Equipment InformationRoom(s) Requested*Use key to select multiple rooms.ONLINEConference Room (Office)SanctuaryNarthexQuiet RoomLarge KitchenFellowship HallSmall KitchenLibrary (B4)Classroom - C1Classroom - C2Classroom - C3Classroom - C4Classroom - C6 (Youth)Classroom - C7 (Choir)Classroom - C8 (Youth)Classroom - C9Outdoor - Parking LotOutdoor - LawnRoom RequirementsDescribe any special setup required for the room(s) requested.Equipment Request* None Tables Chairs Televisions DVD Players Number of TablesNumber of ChairsNumber of TelevisionsNumber of DVD Players Childcare Needs InformationChildcare is currently on hold. Please select 'Next' to proceed.HiddenIs childcare needed?* No Yes Age Groups*Enter the number of children per age group.0-23-45-67-1010 & upSpecial Childcare InstructionsPlease indicate any special instructions or needs for the childcare providers. Media Center InformationThe Sanctuary and Fellowship Hall have built in Projection and PA Systems which require trained personnel to operate. PLEASE NOTE: A member of the Media Center will contact you directly for scheduling and setup requirements. Depending on the requested equipment and personnel needs, additional charges may apply.Do you require use of Media Center equipment?* No Yes Audio and Video Requirements*Select multiples if needed.Play VideoDisplay PowerpointPlay AudioPublic Address (PA) SystemEnter a description of media*Please include file types, formats, and player requirements.Audio Requirements for PA System*Please enter the quantity needed for each item.Wireless MicrophonesWired Mircrophones Fundraising InformationThis section must be completed for review and approval by the Finance Committee for fundraising activities. Your event will not be placed on the calendar until committee approval. By submitting this information, you agree that you have read the Fundraising Guidelines. If this is a Narthex Table Request for Sunday morning(s), review the Narthex Table Guidelines.Will event include fundraising?* No Yes Recordkeeper Name* Recordkeeper Phone*Explain how the funds raised will be used or distributed*Describe any advertising that will occur*Newspaper ads, flyer distribution, City of The Colony event signage, church marquee, church website and/or Facebook page, Sunday service bulletin announcement/projector slide, etc.Describe security arrangements (if applicable)*Describe any special setup required (if applicable)*Describe provisions for cleanup of requested area* Change Request InformationEvent Name*If you cannot recall the name, please refer to the email you received when making the original request. Detailed description of changes*Change due to cancellation, date, time, room, etc. Please provide the event ID, date as it is on the calendar, and change needed. Be as specific as possible by so we can make the correct changes.
