Event Request

Event Request Form

Your request must be submitted at least 30 days prior to your event. If your event must be rescheduled or cancelled, please notify the church office 24 hours prior to your event. Fields with an asterisk (*) are required.

Request Type*
- Event Request
- Change to Event Request
- Narthex Table Request (Sunday Mornings Only)

Contact Information
Sponsoring Group
Contact Name*
Contact Phone*
Contact Email*
Alternate Contact Name
Alternate Contact Phone
Alternate Contact Email

Event Information
Event Name*
Please spell out abbreviations.
Detailed Event Description*
To be used in announcements, flyers, or website.
Expected Number Attending*

Event Start Date*
Date Format: MM slash DD slash YYYY
Event Start Time*
Time formatted to a 12-hour clock. Please remember the AM/PM field.

: HH

MM
Event End Date*
Date Format: MM slash DD slash YYYY
Event End Time*
Time formatted to a 12-hour clock. Please remember the AM/PM field.

: HH

MM
Is event or meeting recurring?*
- No
- Yes
Recurring Dates
Please enter the extra dates and any time changes in the field below.

Is time required for setup?*
- No
- Yes
Is setup date same as event date?
- No
- Yes
Setup Date
Date Format: MM slash DD slash YYYY
Setup Time
Enter the time prior to Event Start Time needed for setup.

: HH

MM
Is time required for cleanup?*
- No
- Yes
Enter time needed for cleanup*
Enter number of hours needed.
Cleanup is expected to begin immediately following the event.

Room & Equipment Information
Room(s) Requested*
Use key to select multiple rooms.
Room Requirements
Describe any special setup required for the room(s) requested.
Equipment Request*
- None
- Tables
- Chairs
- Televisions
- DVD Players
Number of Tables
Number of Chairs
Number of Televisions
Number of DVD Players

Childcare Needs Information
Childcare is only available for church-related functions.
Is childcare needed?*
- No
- Yes
Age Groups*
Enter the number of children per age group.
0-2 3-4 5-6 7-10 10 & up
Special Childcare Instructions
Please indicate any special instructions or needs for the childcare providers.

Media Center Information
The Sanctuary and Fellowship Hall have built in Projection and PA Systems which require trained personnel to operate.
PLEASE NOTE: A member of the Media Center will contact you directly for scheduling and setup requirements. Depending on the requested equipment and personnel needs, additional charges may apply.
Do you require use of Media Center equipment?*
- No
- Yes
Audio and Video Requirements*
Select multiples if needed.
Enter a description of media*
Please include file types, formats, and player requirements.
Audio Requirements for PA System*
Please enter the quantity needed for each item.
Wireless Microphones Wired Mircrophones

Fundraising Information
This section must be completed for review and approval by the Finance Committee for fundraising activities. Your event will not be placed on the calendar until committee approval.
By submitting this information, you agree that you have read the Fundraising Guidelines.
If this is a Narthex Table Request for Sunday morning(s), review the Narthex Table Guidelines.
Will event include fundraising?*
- No
- Yes
Recordkeeper Name*
Recordkeeper Phone*
Explain how the funds raised will be used or distributed*
Describe any advertising that will occur*
Newspaper ads, flyer distribution, City of The Colony event signage, church marquee, church website and/or Facebook page, Sunday service bulletin announcement/projector slide, etc.
Describe security arrangements (if applicable)*
Describe any special setup required (if applicable)*
Describe provisions for cleanup of requested area*

Change Request Information
Event Name*
If you cannot recall the name, please refer to the email you received when making the original request.
Detailed description of changes*
Change due to cancellation, date, time, room, etc.
Please provide the event ID, date as it is on the calendar, and change needed. Be as specific as possible by so we can make the correct changes.

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Event Request Form

Step 1 of 10 - Request Type

Contact Information

Event Information

Room & Equipment Information

Childcare Needs Information

Media Center Information

Fundraising Information

Change Request Information

Office Hours